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1. Open the Contacts folder that contains the contacts you want to use. (You can only mail merge from one Contacts folder at a time.)
2. On the Tools menu, click Mail Merge.
3. Under Contacts, click an option. If you want to use only specific contacts, close the Mail Merge dialog box, create a custom view to filter your contacts, and then return to the Mail Merge dialog box to finish setting options.
4. Under Fields to merge, click an option.
5. Under Document file, click an option.
a. To add merge fields to a document you've already created, click Existing document, and then click Browse to select the document.
b. To create a new document for the mail merge, click New document.
6. If you want to save contact data for future use, select the Permanent file check box, and then click Browse to select the document.
7. In the Document type list, select the type of mail merge you want.
8. In the Merge to list, select where you want the merged records sent to.
9. Click OK.
There will be a pause as Microsoft Word opens. The Office Assistant provides additional information for completing the mail merge in Word. You then need to add the fields in one by one (i.e. Name, Business Address, etc...) |
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